Policy for issuing Certified Official Documents (Semester-wise Grade sheet/ Transcript/ Certificate, etc.)
A. Category of documents:
- Certified Semester-wise Grade sheet (separate copy for each Semester) – documents will have signature of the current Associate Dean in the office.
- Duplicate Degree Transcript (If original is lost) - The Duplicate Degree Transcript will have the signature of the current Associate Dean in the office
- Duplicate Degree Certificate (If original is lost) - The Duplicate Degree Certificate will have the signature of the Registrar and the Director & Chairperson, Senate of IIITG. In place of the signature of the Chairman, Board of Governors, Sd/-- will be written on the Degree Certificate.
- Certified Degree Transcript (If original is not lost).
- Certified Degree Certificate (If original is not lost).
B. Procedure: For issuing any of the above documents, candidate has to follow the following procedure
- Duly filled Application form (hard copy) to the Institute (application format is attached as Annexure-I) with following documents:
- Self-attested copy of FIR - if original Degree Certificate / Transcript is lost.
- Original Affidavit prepared by the Notary on a non- judicial stamp paper of minimum Rs.10/- (affidavit format attached as Annexure – II) - if original Degree Certificate/ Transcript is lost.
- Self-attested copy of original Degree Certificate/ Transcript
- Self-attested copy of PAN card/ Aadhar card/ Driving license/ Passport/ Voter ID
- Fee payment receipt (charges and bank details are mentioned below in separate section).
- Send the filled-up application with all document to the Institute address:
Academic Affairs Section
Indian Institute of Information Technology Guwahati
Guwahati-781015, Assam, India
C. Fee payment:
- For Duplicate Degree Transcript and Certified Degree Certificate = Rs. 1000/-
- For Semester-wise Grade sheet/ other certified documents = Rs.300/- per copy
- Postal charges – Within India: i) Rs.200/- by registered post or Speed Post, ii) Rs.500/- by courier. Overseas: i) Rs.1500/- by Speed Post/ EMS ii) As per actuals by Courier.
- Mode of Payment : Bank Transfer. Bank details of the Institute:
Account Name- Indian Institute of Information Technology Guwahati
Account No. - 34573379424
- Institute will send the receipt of payment of postage to applicant for tracking.
- Institute will not be responsible for any delay or safe delivery of the documents.